For a graduate student to be eligible to receive Graduate Student Conference Funding from the Graduate Student Association (GSA), his or her department must be in good standing with GSA. Good standing shall be defined as in Article V of the Constitution:
A. Good standing shall be defined as a Department/Program Representative attending a majority ( 50% or more) of GSA meetings per semester and fulfilling any committee or board responsibilities unless reasonable explanation is given.
a. If a Department/program Representative volunteers to be on a GSA committee and does not fulfill their responsibilities on that committee, without a reasonable explanation, discretionary funds will not be allocated to that representative’s department/program.
B. In the event that a Department/Program Representative is unable to attend a GSA meeting, they must notify the Secretary-Treasurer of the absence and locate a proxy from his or her department/program to attend the meeting. The Department/Program Representative Proxy will retain full voting privileges throughout the conductance of the GSA meeting.
a. The Department/Program Representative Proxy cannot be an officer of the Executive Board.
C. If a department/program has no representative or proxy representative at a GSA meeting, the Department/Program Representative, along with the representative’s Director of Graduate Studies, will receive a warning notification. Upon missing a majority of scheduled meetings, the aforementioned individuals, as well as the Department/Program Chair, the Department/Program Administrator and the appropriate administrator will receive a notification that the department/program is not eligible for GSA funding until they are back in good standing.
D. The Secretary-Treasurer will work with the Co-President of the offending school to reach out to the relevant persons.
Department/Program Representatives can be reinstated by a majority vote of the GSA General Assembly.
a. If a Department/Program Representative is not in good standing, students from the corresponding department/program/program are not eligible for GSA funds (for example, SA funds, discretionary funds, or Conference Funding).
E. A department/program shall remain not in good standing until its Department/Program Representative satisfies the requirement for good standing as defined in Article V, Section A, or until its Department/Program Representative is reinstated in accordance with Article V, Section D.